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Escaping South Africa, luxury nights in Japan and more: My best points and miles redemptions of 2020
No matter how thoroughly you plan your trip, last-minute changes to your personal schedule can still happen. If you need to alter or cancel your travel plans it can be a serious headacheâand a lot of lost money might be next. Still, in many cases, cancelling a trip is unavoidable. A sudden family emergency may come up, your work may need you for a huge assignment, or you or your travel companion might unexpectedly fall ill. Life happens â coronavirus pandemics happen. While some cancellation fees are unavoidable, there are a few simple things to keep in mind when these things happen.Â
If you need to cancel an upcoming trip, donât panic. There are steps you can take to mitigate your losses, reduce your money stress, or even secure a rescheduled vacation. Check out these tips that can help you avoid paying full cancellation fees the next time you need to cancel a trip.
- Know the policies
- Cancelling a Hotel or Rental
- Cancelling a Flight
- Cancelling a Rental Car
- Cancelling a Tour or Excursion
- Cancellation Tips: Boosting Your Chances of a Refund
- Cancel as Early as Possible
- Just Ask, You Never Know
- Call, Donât Email
- Seek Alternatives to Money
- Keep that Code
- Booking Travel Insurance
Know the Policies
First things first: when booking big ticket items for travel, itâs important to make sure you read the fine print. Ideally, you should make sure you know the ins and outs of the airline, hotel, or travel agencyâs policies before you enter any credit card info. This includes their cancellation policy.Â
Cancelling a Hotel or Rental
For hotels, I usually book with Hotels.com or a similar serviceâthatâs because their cancellation policy often includes general refunds at most hotels if you cancel before a certain date, and sometimes a voucher for a future stay for cases where refunds might not be available.Â
If youâve rented a vacation home from a site like Airbnb, always check the trip cancellation policy listed on the rental profile. While the service might have its own general cancellation policies, individual property managers likely have their own set of requirements and deadlines for cancellation too.Â
I also usually go a step further and always make a note on my calendar on the last day it is free to cancel.
Cancelling a Flight
For flights, you should know that federal law states you have 24 hours to cancel your trip from the time you book your flight if you book it at least seven days before the departure date without having to pay a feeâyou can check Transportation.gov for further details. Bear in mind that this only applies to flights booked through the carrier itself, not flights booked through third-party websites. Some airlines, like Southwest, have much more generous cancellation policies than others. Though, in many cases, youâll at least be able to put the money you spent on your flight toward a trip in the future. This varies significantly from airline to airline, so checking trip cancellation policies ahead of time is a must whenever you book a flight.
Cancelling a Rental Car
If you have booked a prepaid rental car at your destination, you should be able to find their cancellation policy on their company website. Mostâlike Avis and Hertz, two common rental car companiesâwill charge a fee for cancellations more than 24 hours after youâve made the booking, and might charge even greater fees if you cancel your tip within 24 hours of the day youâre scheduled to pick up the car.
Cancelling a Tour or Excursion
Tours and excursions that youâve booked in advance can also be cancelled, but whether you get a full, partial, or no refund will largely depend on the company youâve booked through. Itâs a good idea to pick up the phone and call the agency to see whether there is any flexibility in their trip cancellation policy.
Cancellation tips: boosting your chances of a refund
Cancellation policies imposed by large companies can sometimes be set in stoneâbut sometimes they might not be. Especially for smaller companies and hospitality services, there might be a bit of wiggle room you can take advantage of if you need your vacation cancelled. Hereâs what I usually do to increase my odds of a refund when I need to cancel a trip.Â
Cancel As Early As Possible
Just like most industries, time is money in hospitalityâso if you do suddenly find out that your trip must be cancelled, donât put it off. The minute you know you canât go, start making calls to cancel all your plans. Begin with the big-ticket items, like flights and hotel reservations, and work your way down to smaller things like tours and restaurant reservations.
Often, travel services are hesitant to offer refunds because they might not have time to sell your spot to a new customer. That makes it important to start early because if the hotel, resort, or cruise line has time to resell your tickets, you have a higher chance of receiving a refund.
Just Ask, You Never Know
Even if you think a reservation is hopeless, it doesnât hurt to ask. Once, I had to cancel a trip due to a vaccination error (that was completely my fault). I had to cancel my entire trip and found out the night before! Instead of giving up, I called and explained the situation.Â
The hotel gave me a full refund because they received tons of walk in service and, since it was high season, they knew they would find a new customer for the room immediately. That was a pleasant surprise that I didnât see coming! Not bad for cancelling a vacation last minute. Ultimately, you donât know what kind of customer service and travel deals are available unless you actively seek them out.
Call, Donât Email
Notice I said start making calls, not sending emails. Talking to a person, and especially the right person, can make a huge difference in getting a partial or even full refund. Often, it helps to speak to someone in management, as high up as possible. Remember, a manager is much more likely to waive a cancellation fee or refund your money than an hourly employee.Â
When you first call itâs likely someone at the front desk will answer the phone. You can then ask to speak to managers and slowly move your way up the chain of commandâjust be sure that youâre polite. Itâs not the front desk employeeâs fault that they have to enforce whatever vacation cancellation policy the hotel or airline has in place.Â
Seek Alternatives to Money
If a vendor canât refund your cash, your next inquiry should be about any sort of alternatives they can offer other than money. This is often something like a voucher for future service, or some portion of your money put toward a later booking. On the trip I mentioned before, where I had to cancel because of missing vaccinations, I had tons of tours booked. Although I wasnât able to get a refund for them, they did promise to reschedule all the tours when I did get a chance to take my trip.Â
If you do get any offer for future service, be sure to have them send it to you in writing. I kept the emails from the tour companies, and when I finally did go a couple of months later, I conveniently rebooked all the tours!
Keep That Code
If you manage to score any sort of refund or voucher for a future booking, write down any confirmation code they send you and keep it somewhere safe. Itâs also a good idea to keep an eye on your bank accounts or credit card statement and make sure that the money has been refunded after a couple of days. If itâs not, youâll have their confirmation email and code in writing so you can call and inquire after your refund. Itâs also wise to look into using a travel card, which might be able to offer you some protection against difficult refund situations.
Booking Travel Insurance
One of the best ways to avoid the hassle of travel cancellations is to purchase a travel insurance policy. Travel insurance is generally fairly inexpensiveâaround 5% to 10% of the total cost of your trip, depending on a few details like your age, the kind of trip youâre taking, and how many people you plan on adding to the policy.
Travel insurance can also be helpful to have even if you do end up going on the trip, but something goes wrong, like an airline losing your luggage, or getting injured while abroad and needing emergency medical insurance. The expense might seem like a hassle on top of all your other bookings, but the more you stand to lose from a sudden cancellation, the smarter it usually is to invest in protection for your plans. And even budget-friendly vacations might benefit from being insured. After all, you never know what might happen.
When traveling, you want to make every dollar count. Make sure you know your travel companies policies, youâre diligent about calling and speaking with managers, and you insure trips if you can. With the right planning and foresight, even an unexpected trip cancellation doesnât have to be a disaster.Â
The post How to Cancel A Trip or Vacation appeared first on MintLife Blog.
Iâve been laying low the last five months, my passport safely tucked into my desk drawer awaiting the worldâs re-opening.
Like you, Iâve missed travel. Especially as summer winds down, and the sun sets a few minutes later every night, Iâve found myself daydreaming of returning to the proverbial road.
Sure, Iâve been road tripping, camping and entertaining myself domestically as far as my imagination can take me over these months. But thereâs nothing that feeds my soul quite like crossing a border.
While most borders across the world are still closed to U.S. passport holders, Iâve not only started to seriously think about when an international trip might be right for me, but I also did something a little crazy this week.
I booked a trip to Mexico for September.
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What is and isnât possible
Letâs be honest, Mexico was never high on my list of places to travel for 2020. Before COVID-19, my wandering sights were set on exploring much more exotic destinations this year like Uzbekistan, Guyana and the Apulia region of Italy, from which my family migrated.
In a world without a pandemic, my autumn travel plan was to spend late September in the Marquesas islands of French Polynesia, celebrating a big 50th birthday of one of my dearest friends and fellow points collectors.
As things have begun to slowly open up over the last months, my friend and I have had a million conversations discussing if there might be somewhere other than a Zoom birthday party where we could safely celebrate half a century. As you might remember, I have high expectations for celebrating milestone birthdays.
As weâve contemplated if itâs safe and smart to actually think about international birthday travel right now, we set a few guidelines on our planning:
- Places far away where we wouldnât want to get stuck are off limits.
- Any plans we make have to be fully cancelable.
- There must be sunshine and water at the destination.
- We must be able to pay with points.
- Destinations with a 14-day arrival quarantine wonât work.
- The CaribbeanÂ isnât an option (if your birthday falls in the middle of an extremely active hurricane season).
With the big birthday getting closer each week, Iâve been paying more attention to possibilities as well as all the deals that keep filling up my inbox. Then, when Hyatt announced their new Work from Hyatt deal this week, it got me thinking: letâs plan a trip to Cabo.
See related: Can we safely return to sleeping in hotels?
How weâll get there
From Portland, Oregon (my COVID-19 home base), Cabo San Lucas, Mexico, is an easy flight. There is plenty of sun and a lot of options to plan a refundable trip on points.
A large percentage of Caboâs resorts have reopened since June, both requiring mask-wearing in public areas and limiting occupancy to 30%. And while the ban for land crossings at the Mexico-U.S. border has been extended to Sept. 21, air travel between the two countries is not (and has never been) restricted.
The birthday trip is still a month away â and in 2020, almost anything could happen in the next four weeks â but hereâs what weâve got planned:
- One beautiful week looking at the Pacific Ocean from an oceanfront room at The Cape (a Thompson Hotel).
- Flights to and from Portlandâs PDX to Cabo San Lucas’ SJD (one way on American Airlines miles and one way on Alaska Airlines, using a cash credit from a different trip canceled due to coronavirus).
We picked The Cape because itâs a small boutique resort known for its secluded location, ocean views and amazing copper-plated freestanding tubs in the majority of its rooms. (OK, this wasnât actually a deciding factor, but I do get very excited about a room with a good bath tub since resort spas are still closed.).
While not a Hyatt property, Thompson Hotels is an independent brand affiliated with Hyatt, meaning you can use your World of Hyatt points for a stay in a smaller, upscale property.
At 25,000 points per night, the five-night reservation came to a total of 125,000 points earned on my World of Hyatt Credit Card. In non-pandemic times I would likely consider that to be a ton of points for a single trip to Mexico, but since I havenât used a Hyatt point in months (besides for one quick hotel experiment) and because itâs a big birthday celebration, it seems a reasonable redemption. The reservation is also refundable up to 24 hours before arrival.
American, Alaska, Delta, Southwest and United are all currently operating flights into SJD. From Portlandâs PDX, I found a good redemption via Phoenix (PHX) on American for 17,500 points and $31 in taxes. As an American Airlines Executive Platinum eliteÂ member, I can cancel this award ticket at any time without penalty or fee, so booking it now was pretty risk-free.
Taxes flying out of Mexico back to the U.S. are considerably higher (to the tune of $100-plus), so on this end I opted to book a paid Alaska Airlines flight via San Jose using the balance from this yearâs travel refunds. Alaska Airlines has also extended its travel waiver, allowing you to cancel any ticket booked before Sept. 8 for a full credit. Again, I felt like I had nothing to lose.
See related: How to change your travel plans when you booked with rewards
Am I certain it will be safe to travel to Cabo San Lucas in September? I honestly have no idea. I have, however, future-proofed my plan from the outset, and I know that even if Icho ose to cancel this big birthday booking the day before, I have very little to lose.
Iâll be keeping my eyes on the news in Cabo and make a final decision if I feel comfortable to travel closer to departure. For now, Iâm excited to at least have a plan to use my passport again and hope for some September sunshine and horizons.